Career Opportunities

Open Positions

Administrative Assistant/Secretary

Position Description:
Are you looking for an opportunity to work with fun people in a growing company?  If so, we may be the company for you.  Pacesetter is a skilled marketing and print company that offers customers a one stop solution for their marketing and sales needs. What does that mean? It means we create great marketing strategies, and then produce all the collateral that supports those plans.      


As an Administrative Assistant you will work directly with the account managers by assisting them on all administrative tasks.  This includes providing estimates, putting jobs into production, and managing suppliers. Your job is to make sure our Account Managers can spend as much time as possible in front of our clients, and not on their computers. In other words, your job is super important.



  • Be a creative problem solver who can figure things out (frequently independently)
  • Be able to work on multiple projects in a fast-paced organization and still have fun
  • Have a natural curiosity and desire to learn
  • Be able to grow and manage in a rapidly changing environment
  • Be willing to help others when appropriate
  • Be organized and self-motivated, with effective verbal and written communication
  • Be a high-energy, confident, positive team player
  • Be able to integrate with an evolving team and impact our culture positively

Required Skills:

  • High level of comfort with computer technology including CRM, Microsoft Office and project management tools
  • Ability to manage multiple projects at a time while paying strict attention to details
  • Excellent listening skills
  • Exceptional verbal and written communications skills
  • Personable, presentable and articulate
  • Willingness to learn new software applications
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


Key Responsibilities:

  • Direct completion of client projects – estimating, writing work orders, securing and developing artwork, and anything else necessary to service the client and the production team
  • Direct ongoing contact with all clients and prospects
  • Answer and direct phone calls
  • Enter all orders into appropriate order entry system (internal or external supplier systems)
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies and research new material opportunities and suppliers
  • Maintain contact lists
  • Communicate effectively with the Owner, the Sales Team, the PrePress team and the Production Team, informing and updating them regularly to guarantee that sales and customer objectives are met
  • Participate as a key team player by supporting operations as needed
  • Acknowledge and appropriately greet and assist every customer in a timely manner
  • Process customer orders and estimates in a courteous, efficient and timely manner
  • Organize workflow to meet customer deadlines
  • Manage telephone calls professionally, efficiently and with good communication skills.



We offer a comprehensive benefits package for eligible full-time employees that covers Health, Dental and a retirement plan.

Graphic Designer

The primary role of the Graphic Designer will be to assist the Marketing department in the design and execution of internal and external marketing campaigns. They will work closely with the Marketing Assistant to develop the best strategy and concepts for our direct mail, e-mail, company website and campaign materials.

Additional requirements/preferences:

  1. Knowledge of PC platform, Adobe Creative Suite and Microsoft Office (proficiency in InDesign, Photoshop, Illustrator and Excel preferred)
  2. Understanding of file preparation for intended media output (i.e. print, email and web)
  3. Willingness to learn new software applications
  4. Knowledge of HTML (ideal, but not required)
  5. Knowledge of Premier or other video editing software (ideal, but not required)

Freelancers and Per Diem Associates

We’re always on the lookout for fresh ideas and talent – so why not upload your resume? If a project comes up that fits your qualifications, we’ll be sure to get in touch.


  • Tell us in a brief statement how you fit the job description and what you could bring to the company.